The electronic signature is becoming a reality

The electronic signature is becoming increasingly more necessary in many areas, including real estate transactions. And this is for several reasons. When all of the conditions of use have been met, the electronic signature offers many benefits, including:

• An authentication that complies with legal requirements and sound practices;
• Assurance for all parties involved and all readers that the integrity of the document has been preserved, including the identity of the signatories and the information contained therein;
• A protection against unauthorized use of the document;
• Significant gains in terms of time, efficiency, handling, consultation and archiving of documents.

A certified firm, a wise choice

To help you use the electronic signature safely, the OACIQ has certified firms offering solutions that meet our requirements.

The OACIQ strongly recommends that you deal with a firm certified by the Organization (certification can be revoked at any time). The use of a non-certified system is not advisable as it exposes you and your clients to many risks.

Good practices

Among the sound practices to be adopted, the broker must:

• Inform his agency executive officer in advance to get his authorization. Since the latter is responsible for maintaining records, books and registers, he may establish certain guidelines;
• Authenticate the signer (for example using a password sent by text message or answers to questions previously agreed to between him and the signing party);
• Enter the place and date of signature.